Academic Calendar

  2022/2023 AND 2023/2024 ACADEMIC AND RELATED DATES CALENDAR 

(TRIMESTER SYSTEM) 

ACTIVITY

DATE

TIME

RESPONSIBLE OFFICE

Classes End

22nd July 2022

 

 

End of Semester III Examination

25th July  – 5th August

2022

 

Registrar/HODs/Deans

Pre- Registration (Semester I 2022/23 Academic Year)

15th August 2022

 

Registrar/HODs

SEMESTER BREAK

15th – 26th August

2022

 

 

 

2022/2023 ACADEMIC YEAR

 

REGULAR SEMESTER I 2022/2023

 

 

-                      Orientation and Registration for New Regular, Evening and E-learning new students

-                      Final Registration for continuing

Regular, Evening and E-learning

Students

 

30th  August – 2nd

September 2022

 

DOS/Registrar/Deans/

Clinic/Finance/IT

DOS/Registrar/Deans/

Clinic/Finance/IT

ODEL: Instructor &LMS orientation

30th  August – 2nd

September 2022

 

ODeL Director

Orientation/training for staff and Lecturers

31st Aug 2022

 

QA/Deans/Registrar

Semester 3 Grades Due 

2nd September 2022

 

HODs

1st Semester  2022/23 Classes Begin

5th  September 2022

 

Registrar/HODs/Deans

PhD Seminars and other Block classes

As Declared and scheduled by Departments

 

HODs/Deans 

- Departmental Exam moderation: 3rd semester 

6th   – 9th September

2022

 

HODs

Academic School Boards (SEAS, NEGST, SBE, ISAR)

14th September 2022

 

Deans of Schools

Add and Drop Courses

19th September – 30th

September 2022

 

HODs/Registrar

Deans Committee

21st September 2022 

 

DVCAA&R/Registrar

 

ACTIVITY

DATE

TIME

RESPONSIBLE OFFICE

Senate – Receiving grades

28th September 2022  

 

VC/Registrar

Launch of AIU Leadership and Governance Hub

30th Sept. 2022

 

Dean SBE

Deregistration

3rd October 2022

 

Finance Director

Convocation 

5th October 2022

 

Senate/Registrar

Special Senate- Approval of Graduating Students

19th October 2022

 

VC/Registrar 

Graduation

4th November 2022

 

Senate/ Registrar

Symposium

16th November 2022

 

ISAR

Regular Deans committee

23rd November 2022

2.30pm – 5pm

DVCAA&R/Registrar

-                      Orientation for December 2022 school-based intake 

-                      Registration for school-based

December units

 

24th  & 25th 

November 2022

 

 

Deans/Registrar/HODs

School-based December 2022 Block

Classes 

28th November -16th

December 2022

 

Registrar/HODs

Regular Senate meeting

30th November 2022

2.30pm – 5pm

VC/Registrar

Classes End

2nd December 2022

 

 

Exam Weeks 

5th December – 16th

December 2022

 

Registrar

Pre- Registration (Semester II 2022/23 Academic Year)

12th December 2022

 

Registrar/Finance Director

 

SEMESTER BREAK

 19th December 2022

- 3rd January 2023

 

 

 

REGULAR SEMESTER II 2022/23 ACADEMIC YEAR

 

Orientation and Registration for New Regular, Evening and E-learning new students

Final Registration for continuing Regular, Evening and E-learning

Students

 

3rd – 6th January 2023

 

 

DOS/Registrar/Deans/ Clinic/Finance/IT

ODEL: Instructor &LMS orientation

3rd  - 6th January 2023

 

ODeL Director

Orientation/training for staff and Lecturers

4th January 2023

 

QA/Registrar

Grades Due

6th January 2023

 

HODs

Regular Classes Begin

9th January 2023

 

Registrar/HODs/Deans 

PhD Seminars and other Block classes

As Declared and scheduled by Departments

 

HODs/Deans

Departmental Exam Moderation

9th January – 13th

January 2023

 

HODs/Deans 

Academic School Boards (SEAS, NEGST, SBE, ISAR)

January 18th   2022

 

Deans of Schools

Add and Drop Courses

23rd January 2023 –

3rd Feb. 2023

 

Registrar/HOD’s

 

ACTIVITY

DATE

TIME

RESPONSIBLE OFFICE

Deans Committee

25th January 2023

 

DVCAA&R/Registrar

Senate – Receiving grades

1st February 2023

 

VC/Registrar

Deregistration 

6th February 2023

 

Finance Director

ODEL: Mid-term examinations &Course Residencies

143h  February – 17th

February 2023

 

ODeL Director

Culture week

27th Feb. – 4th March

2023

 

DOD

Good Friday

7th April 2023

 

 

Easter Monday

10th April 2023

 

 

Classes End 

6th  April 2023

 

 

Exam Weeks 

11th   – 21st  April

2023

 

Registrar/HODs/Deans

Regular Deans committee

12th April 2023

 

DVCAA&R/Registrar

Regular Senate meeting

19th April 2023

 

VC/Registrar 

Semester Break for Regular Students

24th April – 5th May

 

 

PUBLIC HOLIDAY

May 1st 2023

 

 

 

THIRD SEMESTER 2022/23

 

APRIL 2023 BLOCK COURSES    

April 11th to 28th April 2023

 

 

Orientation for April 2023 school-based intake

exam for continuing school-based students and

registration for April block units

 

11th & 12th  April

2023

 

 

Deans/HODs/Registrar/

Finance

 

Classes begin for school-based students  

  13th April  – 28th

April  2023

 

Registrar/HODs

Modular classes Begin

3rd  – 14th  April 2023

 

Registrar/HODs

Orientation of May Intake students  

 

9th - 12th May 2023

 

DOS/Registrar/Deans/ Clinic/Finance/IT

Grades Due 

- For 2nd semester and school-based exams done in April 2023 - N.B. All grades for students graduating in 2023 are due

 

12th May 2023

 

HODs

ODEL: Instructor &LMS orientation

8th -12th May 2023

 

ODeL Director

Orientation/training for staff and Lecturers

10th  May 2023

 

QA/Deans/Registrar

 

Regular Classes (3rd Semester) Begin

15th May 2023

 

 

PhD Seminars and other Block classes

As Declared and scheduled by Departments

 

HODs/Deans

Academic Boards (Departmental) Exam Moderation

15th – 19th  May 2023

 

HODs

ACTIVITY

DATE

TIME

RESPONSIBLE OFFICE

International Research conference

15th May – 19th  May

2023

 

ISAR

Academic School Boards (SEAS, NEGST, SBE)

24th May 2023

 

Deans of Schools

Add and Drop Courses

29th May 2023 – 9th

June 2023

 

Registrar/HODs

Deans Committee

31st May 2023 

 

DVCAA&R/Registrar

Student Academic Colloquium

2nd June 2023

 

ISAR

Senate – Receiving grades

2nd June 2023

 

VC/Registrar

Public Holiday (Madaraka)

1st June 2023

 

 

Intellectual Rights Training

9th June 2023

 

ISAR

Class Withdrawal Ends (deregistration)

12th June 2023

 

Finance Director

Book Launch

14th June 2023

 

ISAR

ODEL: Mid-term examinations &Course Residencies

 19th  -  23rd June

2023 (6th week)

 

ODeL Director

Special Senate – Approval of Graduating Students 

21st June 2023

 

VC/Registrar

Graduation 

7th July 2023

 

Senate/Registrar

Classes End

21st July 2023

 

 

End of Semester III Examination

31st July  – 11th

August 2023

 

Registrar/HODs/Deans

Pre- Registration (Semester I 2023/24 Academic Year)

7th  August 2023

 

Registrar/HODs

AUGUST 2023 BLOCK COURSES 

7th   – 25th  August

2023

 

 

-                      Orientation for New August schoolbased and modular students 

-                      Exam for continuing school-based and modular students (for block courses done in April 2023)

 

3rd  & 4th  August

2023

 

Deans/HODs/Registrar/

Finance/Clinic/IT

 

Classes begin for August school-based 

7th August –  26th 

August 2023

 

Registrar/HODs

 

Semester Break (Regular Students)

 

14th August – 25th

August 2023

 

 

                 

 

 

2023/2024 ACADEMIC YEAR

 

REGULAR SEMESTER I 2023/2024

 

-                      Orientation and Registration for Regular, Evening  and E-learning New students

-                      Final Registration for Continuing

Regular, Evening and E-learning  Students

 

29th August 1st

September 2023

 

DOS/Registrar/Deans/Clinic

/Finance/IT

DOS/Registrar/Deans/Clinic

/Finance/IT

ODEL: Instructor &LMS orientation

 

29th August 1st 

September 2023

 

ODeL Director

Orientation/training for staff and Lecturers

30th August 2023

 

QA/Deans/Registrar

Grades Due 

1st September 2023

 

HODs

 

1st Semester 2023/24 Classes Begin

4th September 2023

 

Registrar/HODs/Deans

PhD Seminars and other Block classes

As Declared and

Scheduled by

Departments

 

HODs/Deans

Academic Boards (Departmental) Exam Moderation 3rd semester and schoolbased exams

4th   – 8th September

2023

 

HODs

Academic School Boards (SEAS, NEGST, SBE)

13th September 2023

 

Deans of Schools

Add and Drop Courses

18th September – 29th

September 2023

 

HODs/Registrar

Deans Committee

20th September 2023

 

DVCAA&R/Registrar

Senate – Receiving grades

27th September 2023 

 

VC/Registrar

Deregistration

2nd October 2023

 

Finance Director

Convocation 

4th October 2023

 

Senate/Registrar

Symposium

15th November 2023

 

ISAR

Regular Deans Committee

22nd November 2023

 

DVCAA/Registrar

Regular Senate Meeting

29th November 2023

 

VC/Registrar

NOVEMBER/DECEMBER 2023 BLOCK CLASSES 

November 27th   –

December 15th 2023

 

 

-                      Orientation for December 2023 school-based intake 

-                      Exam for continuing school-based and block students 

-                      Registration for December Block units

 

23rd  & 24th 

November 2023

 

Deans/Registrar/HODs

Classes End

1st  December 2023

 

 

Exam Week (Regular, Evening &ELearning)

4th December – 15th

December 2023

 

Registrar

Pre- Registration (Semester II 2023/24 Academic Year)

11th December 2023

 

Registrar/Finance Director

 

SEMESTER BREAK

18th December 2023 

- 2nd January 2024

 

 

 

REGULAR SEMESTER II 2023/24 ACADEMIC YEAR

 

Orientation and Registration for Regular, Evening  and E-learning new students

Final Registration for Regular Students

 

2nd January – 5th

January 2024

 

 

DOS/Registrar/Deans/Clinic

/Finance/IT

 

ODEL: Instructor &LMS orientation

2nd - 5th  January

2024

 

ODeL Director

Orientation/training for staff and Lecturers

3rd  January 2024

 

QA/Deans/Registrar

Grades Due

5th  January 2024

 

HODs

Regular Classes Begin for Sem. 2

8th January 2024

 

Registrar/HODs/Deans 

PhD Seminars and other Block classes

As Declared and

Scheduled by

Departments

 

HODs/Deans

Academic Boards (Departmental) Exam Moderation

8th January – 12th

January 2024

 

HODs/Deans 

Academic School Boards (SEAS, NEGST, SBE, ISAR)

January 17th   2024

 

Deans of Schools

Add and Drop Courses

22nd January 2024 –

2nd February

 

Registrar/HODs

Deans Committee

24th January 2024

 

DVCAA&R/Registrar

Senate – Receiving grades

31st January 2024

 

VC/Registrar

Deregistration 

5th  February 2024

 

Finance Director

ODEL: Mid-term examinations &Course Residencies

12th  February – 16th

February 2024

 

ODeL Director

Culture week

4th March – 9th March

2024

 

DOS

Good Friday

29th March 2024

 

 

Easter Monday

1st April 2024

 

 

Classes End 

5th  April 2024

 

 

Exam Week (Regular, Evening &ELearning Students)

8th   – 19th  April

2024

 

Registrar/HODs/Deans

Regular Deans committee

10th April 2024

 

DVCAA&R/Registrar

Regular Senate meeting

24th April 2024

 

VC/Registrar 

APRIL 2024 BLOCK COURSES    

April 8th to 26th April 2024

 

 

Orientation for April 2024 school-based intake

exam for continuing school-based students and

registration for April block units

 

15th & 16th  April

2024

 

 

Deans/HODs/Registrar/

Finance

 

PUBLIC HOLIDAY

May 1st 2024

 

 

Semester Break (Regular Students)

22nd April 2024 – 3rd

May 2024

 

 

                 

 

 

THIRD SEMESTER 2023/24

 

- Orientation of May Intake students  

 

7th - 10th May 2024

 

DOS/Registrar/Deans/Clinic /Finance/IT

Grades Due

- grades for 2nd semester and schoolbased exams done in April - N.B. All grades for students graduating in 2024 are due

 

10th May 2024

 

HODs

Orientation/training for staff and Lecturers

8th  May 2024

 

QA/Registrar

ODEL: Instructor &LMS orientation

7th - 10th May 2024

 

ODeL Director

3rd Semester Classes Begin

13th  May 2024

 

 

PhD Seminars and other Block classes

As declared and

Scheduled by

Departments

 

HODs/Deans

Academic Boards (Departmental) Exam Moderation

13th – 17th  May 2024

 

HODs

International Research conference

13th – 17th  May 2024

 

ISAR

Academic School Boards (SEAS, NEGST, SBE, ISAR)

22nd  May 2024

 

Deans of Schools

Add and Drop Courses Ends

27th  May 2024 – 7th

June 2024

 

Registrar/HODs

Public Holiday (Madaraka)

1st June 2024

 

 

Deans  Committee

29th May 2024

 

DVCAA&R/Registrar

Student Academic Colloquium

31st May 2024

 

ISAR

Senate – Receiving grades

5th June 2024

 

VC/Registrar

Intellectual Rights Training

7th June 2024

 

ISAR

Class Withdrawal Ends (deregistration)

13th June 2024

 

Finance Director

ODEL: Mid-term examinations &Course Residencies

 17th  -  21st  June

2024 (6th week)

 

ODeL Director

Special Senate- Approval of Graduating Students

19th June 2024

 

VC/Registrar

Book Launch

21st June 2024

 

ISAR

Graduation 

July 5th 2024

 

Senate/Registrar

Classes End

19th  July 2024

 

 

End of Semester III Examination

29th July  – 9th August

2024

 

Registrar/HODs/Deans

Pre- Registration (Semester I 2024/25 Academic Year)

5th  August 2024

 

Registrar/HODs

AUGUST 2024 BLOCK COURSES 

 

5th   – 23rd   August

2024

 

 

 

Orientation for August school-based and modular students 

Exam for continuing school-based and modular students (For courses done in April 2024)

 

1st & 2nd   August

2024

 

Deans/HODs/Registrar/Fina

nce/Clinic/IT

 

Classes begin for August school-based 

5th August  –  23rd  

August 2024 

 

Registrar/HODs

SEMESTER BREAK

(Regular Students)

12th – 23rd August

2024

 

 

 

REGULAR SEMESTER I 2024/2025

 

 

Orientation and Registration for Regular, Evening  and E-learning new students

Final Registration for Regular Students

 

27th  August – 30th

August 2024

 

DOS/Registrar/Deans/Clinic

/Finance/IT

DOS/Registrar/Deans/Clinic

/Finance/IT

ODEL: Instructor &LMS orientation

27th  August – 30th

August 2024

 

ODeL Director

Grades Due 

30th August 2024

 

HODs

Classes Begin- 1st Semester 2024/25

2nd September 2024

 

Registrar/HODs/Deans

PhD Seminars and other Block classes

As Declared and

Scheduled by

Departments

 

HODs/Deans

Academic Boards (Departmental) Exam Moderation 3rd semester and April 2024 school-based exams

2nd - 6th September

2024

 

HODs

Academic School Boards (SEAS, NEGST, SBE, ISAR)

11th September 2024

 

Deans of Schools

Add and Drop of Courses Ends

16th September – 27th

September 2024

 

HODs/Registrar

Deans Committee

18th September 2024 

 

DVCAA&R/Registrar

Senate – Receiving grades

25th September 2024

 

VC/Registrar

NOTES

  • The CUE (Commission for university Education) Regulations for semester system requires a minimum of 15 weeks per semester, 13 weeks in class and two weeks for examination.
  • The May Semester will run for 13 weeks. Courses will be taught for 4 CHs per week for 10 weeks and a reading week is provided on the 11th Exams will be done on the 12th week and the 13th week.
  • Contact hours for modular, school-based and other modes of delivery of courses are also equated to CUE requirements.
  • Students are expected to be fulltime for two consecutive semesters to complete one academic year.
  • Lecturers teaching more than the annual workload requirement can be encouraged to take paid extra load. HODs will need to report workload allocation to the DVCAA through the Deans every year.
  • Students’ admission will happen in every semester.
  • Orientation period is for new students and staff training/orientation.
  • Evening students and other weekly classes e.g. 1 day a week are to run along the regular semester dates.
  • E-Learning students should also run along the regular semester or block courses.
  • Meeting times for Modular students such as D. Min, MAOL, PhD, and other programmes must be declared to the DVCAA and the Registrar in advance and students must keep registration dates set for the semesters when their classes fall.
  • School-based students meet thrice in a year during the School holidays in Kenya (August, December and April).

 

Approved by the University Senate

July 20, 2022